18 Hole Policies and Procedure Manuals

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3. Late January – Schedule a Tournament Committee meeting or meet with each Tournament Coordinator individually or as a group to distribute information: a. Opening and Closing Tournament b. Championship Tournament c. Handicap Tournament

d. Dutch Treat e. Team Play f. Member/Member g. Pro Lady h. Fall Tournament 4. At the meeting, give each Tournament Coordinator a notebook with: a. Dates of Tournament Play b. Copy of Tournament Coordinator Checklist, Attachment A c. Copy of Committee Report, Attachment B d. Copy of Tournament Information Sheet, Attachment C

e. Copy of Expense Request Form, Attachment D f. Copy of Committee Budget Form, Attachment G g. Date the e-mail with details and sign-ups for each tournament should go out 5. First of February – Prepare a calendar of events and give a copy to the AAC Member Events Director, advising them which events will require a meal and room set up. a. List date, time, individual to contact, and an approximate number of attendees for each of the following events. The appropriate contacts are listed below. 1) Opening Meeting, Opening Tournament, Closing Tournament, Closing Brunch – House Chairman 2) Dutch Treat Luncheon – Tournament Coordinator

3) Team Play Tournament Luncheon – Tournament Coordinator 4) Handicap Tournament Luncheon – Tournament Coordinator 5) Member/Member Luncheon – Tournament Coordinator 6) Invitational - Member/Guest Luncheon(s) – First Vice President 7) Pro Lady Luncheon – Tournament Coordinator 8) Championship Tournament Luncheon – Tournament Coordinator 9) Fall Tournament Luncheon – Tournament Coordinator 10) Christmas Party Dinner/Dance – House Chairman

6. February – Arrange and plan the Opening Day Tournament with the House Committee. Display a poster in the locker room, work with the Pro Shop Liaison on the details and setting up the sign-up link, and work with the Pro-Shop Liaison and Communications Chairman to send out the detailed e-mail with the sign-up link to the members. a. Arrange Ladies Rules Clinic with Pro Shop liaison(s). It is usually held with the Opening Meeting. b. Assist and advise Tournament Coordinators with decisions regarding their tournaments. Stay in close contact with them before and during their events. c. Require Coordinators to submit signed and dated reports as soon as possible after their tournament is completed. (See Attachments B, C, D and G) d. Do not remove reports from the Tournament Book except to copy. 7. March-November 1. At the beginning of the season , ensure updated handicap information is in the locker room and remind members of the responsibilities for posting scores at the Opening Brunch. Give examples of the most identified problems: