18 Hole Policies and Procedure Manuals

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ATLANTA ATHLETIC CLUB WOMEN’S 18 HOLE GOLF ASSOCIATION POLICY AND PROCEDURE MANUAL SECOND VICE PRESIDENT/TOURNAMENT CHAIRMAN

The Second Vice President, in the absence of the President and the First Vice President, shall perform their duties. She shall automatically hold the office of Tournament Chairman. She shall be responsible for working with the designated Pro Shop liaison to ensure members’ handicaps are being properly maintained and periodically spot checking for accuracy of members’ posting their scores, and she shall post and report all changes in U.S.G.A. or Local Rules. She shall work with the Play Day chair and Pro Shop Liaison throughout the season and for end of the year calculations and awards to ensure all AACWGA 18 Hole Tournament Scores, all Play Day Scores and all allocated Golfer of The Year Points are accurately and promptly input into the current “Golf Statistic Tracking Application” and into the Play Day Chair’s spreadsheets. She will oversee End of the Year Awards and giving them out during the Closing Brunch. I. GENERAL DUTIES A. Assume the duties of the President and the First Vice President in their absence. B. Serve as the Tournament Chairman and oversee all the scheduled tournaments for the year. C. Post U.S.G.A. and Local Rules and work with Pro Shop Liaison to conduct annual Rules Clinic. D. Work with Play Day chair and Pro Shop Liaison throughout the season to ensure all AACWGA 18 Hole Tournament Scores, all Play Day Scores and all allocated Golfer of The Year Points are accurately and promptly input into the current “Golf Statistic Tracking Application” and into Play Day Chair’s spreadsheets. E. Work with the designated Pro Shop liaison to ensure members’ handicaps are being properly maintained and periodically spot checking for accuracy of members’ posting their scores. F. Review and tabulate the End of The Year Results for All Awards and Golfer of The Year with the designated Pro Shop liaison and the Play Day Chair utilizing the current “Golf Statistic Tracking Application”, and cross-referencing with the Play Day Chairman’s spreadsheet, to ensure year end accuracy. G. Work with the Awards Chairman to obtain the winners of the Ringers Low Gross and Low Net for Highlands & Riverside, and the Most Birdies from the Play Day Ringer Books. H. Prepare and give to the Pro Shop Liaison the End Of The Year Awards tabulation sheet with current approved dollar amounts for each award so Gift Certificates can be printed up for the Closing Brunch. (Attachment F) I. Present awards at the Closing Brunch. J. Send email out with recap of all Awards to the membership. K. Prepare a detailed year-end report in triplicate including the names of all tournament and award winners, prior to the Closing Brunch. II. TIME TABLE A . TOURNAMENT CHAIRMAN 1. January – Choose Tournament Coordinators for all the yearly tournaments and events: a. Championship, Handicap, Dutch Treat, Team Play, Member/Member, Pro Lady and Fall Tournaments. 2. Mid-January – Verify with Awards Chair that all trophies and medallions are on hand or ordered for the year, and coordinate storage until each tournament is played. Also verify that all trophies from last season have been engraved with last year’s winners.