18 Hole Policies and Procedure Manuals

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Early February – 1. Late membership renewals and/or new members may still be added. Ask for assistance in proofing the first and second drafts of the yearbook to eliminate as many errors as possible by sending out a digital link to all members to review their information for any corrections. 2. Submit finalized calendar to the board for review and approval. 3. Once everything is approved, plan for at least 3 weeks for printing and final proofing in order to have the yearbooks prior to the Opening Brunch in early March. Order 6-8 extra copies. 4. Attach self-sticking name labels to the yearbooks to aid in handing them out, or see if the printing company can add names within budgeted amount. Only those members who have paid their dues may receive copies. 5. Have the new yearbook at the Opening Brunch for distribution. 6. Ongoing – As changes and additions to the yearbook come in, send out an e-mail with member updates and make changes to the AAC 18 Hole website documents as well. C. FALL INVITATIONAL (MEMBER/GUEST) TOURNAMENT 1. April – Form a tournament committee made up of a diverse group of members, a Past President, and the Second Vice President. 2. May and subsequent months – Hold the first committee meeting to set up a working budget, divide responsibilities, and create a schedule of future meetings. (2) Partnerships – in odd numbered years, partnerships will consist of four person teams (2 members and 2 guests), and in even years, partnerships will consist of two person teams (1 member and 1 guest). (3) Cost for twosome (4) Food (5) Invitations (6) Prizes and tee gifts (7) A Sign-up link will be sent out via the Pro Shop Liaison for registration, including member name plus guest’s name, club name, and GHIN number. (8) Entry fees for members and guests will be billed on the Member’s AAC Club account. c. Have Pro Shop Liaison verify all handicaps. 90% of each player’s USGA Handicap will be used. Handicap TBD. d. Prepare and submit Tournament Information Sheet. e. Arrange to have Master Rules, Format Sheets and any other items placed on each cart. f. Arrange for Pro Shop Liaison to greet and welcome guests, review tournament rules and format and start tournament. g. Provide a gift/tip for the Locker Room Attendant(s) and a tip for the Bag Room. h. Prepare an itemized expense report for the tournament. i. All money received from entry fees and spent internally at AAC during this tournament should be handled by the Association’s Treasurer. 3. October - prepare a comprehensive tournament report to include: a. Summary of event with names of committee members and assignments b. Steps taken to organize event c. Rules for participation and selection process for format d. Registration fee e. Copy of proposed budget compared to actual expenditures f. Number of attendees Preparations for the tournament should include: a. Reading reports from the past few years. b. Making final decisions on: (1) Format