Board Book 2023

Board Meeting Action Items

Summary of Board Meeting Action Items with Other Action Items in Progress:

I.

Action Items – In Process a. David Sheppard to work with Lukus, Bud, and Andy Dunn to complete the GCM Standards and develop a summary communication for the membership informing them that this document has been created by the management team and committee. b. David Sheppard to meet with Davis Stewart finalize the budget for the East Lake Cup Tournament. c. Summary of OT Hours from SLT. d. David Sheppard, Audra and Kelsey to meet with the East Lake Foundation Team to begin planning the Party on the Green Event scheduled for the Saturday evening prior to the EL Cup. e. Erica Smith and Michael Washington to work with Eric Portman to select software to manage our membership records that have been digitalized. f. Review KPI metrics to see if ensure we stay focused on the right information to make the best decisions for the Club. g. Work with Team to ensure a successful launch for the AAC Heritage Foundation with the unveiling of the Robert Cox Trophy. h. David Sheppard and Tony Kelley begin researching cost to develop a business continuity plan for club operations utilizing external assistance. Present results at BOD meeting before December. i. Board consider member that wants to reinstate membership into the Club to have initiation fee fully paid. j. Launch Club wide technology review with Eric Portman, Michael Washington and SLT. k. Golf, Tennis, Fitness, Clubhouse to develop operating framework similar to the Grounds Department. l. Investigate portable pool ordering around pool deck allowing members and team members to place orders remotely. m. Work with Eric Portman and Management Team to implement programs that have been identified and developed to improve efficiencies and member/guest service levels. n. Study overseeding South Short Game Practice Area. o. Plan to have a watch party for the Walker Cup in September if David Ford makes the team. p. David Sheppard and Tony Kelley to sign Documents to begin transfer process of 401k plan to Aon and Voya. Approved by the Board. q. John Stakel and David Sheppard to meet and work with Goodwin & Associates Team on the next steps to search for the Club’s new CFO.