18 Hole Policies and Procedure Manuals

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ATLANTA ATHLETIC CLUB WOMEN’S GOLF ASSOCIATION POLICY AND PROCEDURE MANUAL 18 Hole TREASURER

The Treasurer shall receive all monies and keep an accurate account of same. She shall keep a correct roll of members of the Association, together with their standing in the Association concerning the payment of dues and fees. She shall deposit all funds received in the name and to the credit of the Association in a named bank and shall pay out all monies as directed and approved by the President. She shall be prepared to present at any meeting of the Association or Board of Directors a written report on the financial status of the Association and shall perform such other duties incident to her office as required by the Board of Directors. Her term may be two years. I. GENERAL DUTIES A. Receive all monies and keep accurate records of the bank account. B. Keep a list of all paid members. C. Make all deposits of funds received by the association. D. Pay all bills charged to the association. E. Attend both full and Executive Board meetings. F. Provide a current financial report for all Board and association meetings. G. At the end of the year, provide bank statements and the check/deposit report to the President for audit. H. Prepare a report in triplicate at the end of the term. (One for the President, Secretary and Treasurer’s Notebook) II. BANK FUNCTIONS A. SIGNATURE CARDS AT BANK December - Change the names on the signature card at the bank. Both incoming and outgoing treasurers and the incoming President must sign these cards. B. BANK ACCOUNT 1. Maintain bank account. 2. Reconcile bank statements monthly. 3. Maintain cash reserve amount (established by the Board) in bank account for emergency use only. III. BILLS A. CHRISTMAS PARTY 1. December - 2. Pay bills as directed by the House Chairman. B. CLUB BILLS 1. December - Change the club bill to your name and address. 2. Opening Brunch/Lunch, certain tournament luncheons, and gift certificates will appear on our bill. Contact the committee chairman or tournament coordinator in charge of the event to get approval for the amount of the bill before paying it. If there is any discrepancy with a bill, the committee person should be responsible for correcting it. C. REIMBURSEMENTS 1. Reimburse members for their expenses.